Audit Officer

Full Time Salary: Closes: June 29, 2021

Overall Job Purpose
To undertake stock takes, to resolve stock discrepancies and to ensure accuracy of all stock records.
To ensure all duly approved processed documentation are filed accurately and accordingly.
Specific Job Responsibility
This position will be required to adhere to all relevant requirements, policies, procedures and legal regulations pertaining to health, safety, environment and quality, as well as finance, human resources, and any other regulations as required by the company and relevant to the level of the role and responsibilities of the function.
Plan and coordinate all the stock audit arrangements of the organisation
Ensure that the organisation follows sound stock risk management procedures to minimize stock risk as much as possible
Collect and analyse data to detect deficient controls, extravagance, fraud, or non-compliance with laws, regulations, and management policies.
Preparing stock take programs and ensure that set targets are archived.
 Investigating discrepancies, locating error sources from inventories, and initiating corrective actions.
Advising management on inventory/accounting problems and recommend improvements to the system.
Involved in the implementation of inventory system improvements.
Monitoring and ensuring all inventory transactions and reports are accurate.
Preparing stock take progress reports
Assists in reviewing slow moving and inactive stock with the aim of identifying possible redundant and obsolete stock for eventual disposal within company procedures
Ensure data integrity in Pronto
Ensure all related forms are filed correctly and accurately as well as confirmed storage of backups are placed on K drive, Pronto and Files.
Perform other duties as assigned by the Supervisor
Job Specific Competencies
Proficient in the use Microsoft Office products, such as Outlook, Excel, and Word.
Experience with Warehouse Management Software and practices
Knowledge of component storage and packing
General knowledge of mechanical components and their uses
Excellent data interpretation and analysis
Key Job Attributes
Ability to communicate verbally and effectively with junior, senior officials and suppliers to resolve problems
Ability to communicate effectively in writing (email) with end-users, procurement and suppliers to resolve complex problems
Good interpersonal skills essential in dealing with end-users and others to address stock related problems
Ability to read/understand basic technical literature & drawings
Understanding the wide range of materials and where used on site
Ability to analyse usage data trends and patterns in relation to set stock levels and recommend changes where necessary
Understanding safety, quality and stockholding implications of new stock items and advising Warehouse management to take appropriate storage measures before the new stock is received
Experience required to perform in this job
Three years working experience in various functions of Supply Chain Management
A knowledge of materials and equipment generally used in mining industry
Very good knowledge of Pronto (or similar ERP systems) which is the main tool used in the job
At least 2 years working in a mining related job
Excellent communication skills
Knowledge of component storage and packaging
General knowledge of mechanical components and their uses
Able to Operate warehouse equipment i.e. forklifts (diesel and electric)
Knowledge of Warehousing processes and procedures such as: receiving and issuing, reorder and stock control, stocktaking, material inspection, safety, and quality considerations
Excellent data interpretation and analysis
Minimum Grade 12 Certificate
CIPS Level 4/higher or equivalent qualification in Supply Chain Management
Knowledge of supply chain policies, procedures and practices
Accounting knowledge required in stocktaking and reconciling stocks and resolving discrepancies between physical stock and Pronto stocks.
Membership of the Zambia Institute of Purchasing & Supply

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