Consultancy for the Civil Society Self Coordinating Mechanism

Terms of Reference
For The National Civil Society Self-Coordination
Mechanism Consultant
1.0 Background
The National Civil Society Self-Coordinating Mechanism (CSSCM) is a body that has been put together to facilitate CSO dialogue to strengthen coordination, collaboration and effective engagement in national response to HIV, TB, Malaria and other disease epidemics. The CSSCM will identify CSO technical support needs, build the capacity of the CSOs based on their needs and coordinate CSOs including key population and vulnerable groups to strengthen their participation in the multi-sectoral national response to HIV and AIDS.
The CSSCM is made up of CSOs represented by 8 demographic constituencies (groupings based on areas of concern) as follows:
1. Persons Living with HIV (PLHIV)
2. Persons with Disabilities (PWD)
3. Faith Based Organizations (FBOs)
4. Key Populations
5. Youths
6. Women
7. Tuberculosis
8. Malaria
With support from the HIV and AIDS, TB/Malaria Grant of 2021-2023 of the Global Fund (GF) and in partnership with the National AIDS Council as a GF sub-recipient of the Ministry of Health, the Civil Society Self-Coordination Mechanism (CSSCM) has embarked on the challenge of developing a clear roadmap for the operationalization of the CSSCM. Subsequently, the CSSCM is seeking for individuals or organisations to carry out this consultancy.
2.0 Objectives
2.1 General Objective
The general objective of this consultancy is to operationalise the CSSCM as a functional apparatus for coordinating civil society towards a unified vision and mission.
2.2 Specific Objectives
Specifically, this consultancy will aim to achieve the following objectives:
1. To develop the legal and operational framework for the CSSCM through a consultative process involving engagement with relevant civil society and partner actors;
2. To facilitate the development of the CSSCM’s strategic and operational plans and accompanying monitoring and evaluation frameworks;
3. To guide the design and initial implementation of the CSSCM’s governance and management structure towards the effective coordination, representation and capacity building of civil society organizations;
4. To provide technical operational guidance through the development of the CSSCM Constitution, SOPs and MoUs with CSOs, Government and other key stakeholders.
3.0 Processes/Methodology
Under the direct supervision of the Head of the CSSCM and with the guidance from the CSSCM Steering Committee, the consultant will undertake the following:
1. Review of the draft work plan for the CSSCM;
2. Conduct a desk review – covering key source documents including best practice guidance on civil society coordination;
3. Conduct key informant interviews with CSO representatives of all the constituencies;
4. Conduct key informant interviews with National AIDS Council officials and other relevant policy and decision-makers in government and the cooperating partner community;
5. Conduct national and provincial consultative meetings on the state of civil society coordination and options for strengthening it through the CSSCM;
6. Obtain feedback from key civil society representatives on the proposed legal and operational framework;
7. Facilitate a national validation workshop to formally adopt the proposed operational framework.
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4.0 Expected Deliverables
The following outputs will be required of the Consultant:
1. An inception report with a detailed roadmap and workplan for the assignment;
2. A report on the status of HIV/AIDS and TB related civil society coordination and the associated key actors, opportunities and threats relating to it;
3. An advisory brief on the options for the CSSCM’s legal registration and associated costs and downstream implications on the legality Issues;
4. All documents required to support the registration of CSSCM as a legal entity including Articles of Association (if incorporated as a company) or Constitution (if incorporated as an association);
5. The CSSCM coordination framework and its associated inventory and library of agreements (MoUs) with member civil society organisations with clear membership guidelines and accreditation procedures;
6. The CSSCM’s Board Charter with associated conflicts of interest guidelines;
7. The CSSCM’s systems for risk management and internal control including an operational and financial risk universe and associated internal control manuals;
8. The CSSCM’s manual of policies and standard operating procedures;
9. The CSSCM’s strategic plan, operational plan, and M&E framework;
10. End-of-assignment report identifying good practices, key lessons learned, and potential threats to future success.
5.0 Required Education, Skills and Experience
5.1. Education
A Masters level university degree in public policy, social work, development studies, public health, Law, Business Management or any related field. A PhD qualification in any of the fields will be an added advantage.
5.2. Experience
Candidates must have at least:
8 years of relevant work public health experience with both urban and rural communities in relation to the main disease epidemics of HIV, TB malaria and, more recently, COVID-19;
8 years of experience of field work involving the collection of primary data in support of health and livelihoods promoting interventions among both the urban and rural poor;
Demonstrated community organizing experience involving civil society and community group consultations to inform reporting and advocacy for policy change;
Demonstrated record of advisory experience relating to organizational governance and management together with the ability to develop and implement policies, bylaws and procedures for effective risk management and control.
5.3. Functional Competencies
Candidates will need to demonstrate the following competencies:
Ability to liaise effectively with government officials at all levels and with social partners;
Track record of work on, and commitment to, HIV and sexual and reproductive health and rights (SRHR) policy;
Ability to engage effectively and impartially across all demographic groups including key and vulnerable population (KVP) groups in their diversity;
Knowledge about health policy, health systems budgeting and financing and universal health coverage;
Effective facilitation of workshops, trainings and meetings of diverse audiences at the national and sub-national levels;
Excellent presentation, reporting and advocacy skills in English including a demonstrated ability to analyze data, summarize information, and present information in innovative ways, for example, with the use of infographics;
Experience in the development of narrative and budget inputs for Global Fund funding requests is an advantage.
6.0 Remuneration
The consultant will receive remuneration in lump-sum relevant to his/her qualification and in line with NAC financial rules and regulations. Remuneration will be released in three separate installments after receipt and approval of deliverables by NAC.
1. The first instalment, amounting to 30% of the total cost of the contract will be released upon signature of the contract and NAC receipt and approval of the detailed inception report with a comprehensive budget and costed work plan.
2. Another instalment amounting to 50% of the total cost of the contract will be released following NAC receipt of the CSSCM’s strategic plan, operational plan, and M&E framework and plan.
3. The last instalment amounting to 20% of the total cost of the contract will be released upon completion and submission of the consultancy report.
Note: Payment is subject to approval of NAC and the CSSCM on all deliverables. Approval will only be granted based on quality assessment of deliverables submitted.
7.0 Reporting and Supervision
The assignment shall be supervised by the CSSCM secretariat.
NAC’s role will be to support the CSSCM Secretariat in the review and formulation processes while that of the CSSCM Steering Committee will, amongst others, be to provide support and advise on technical inputs into the work of the expert(s), quality checks on compliance with consultancy terms of reference (ToR) and make recommendations to CSSCM Steering Committee which will include representation from NAC and Ministry of Health.
The CSSCM Steering Committee shall provide strategic and policy guidance and all related approvals of deliverables of the Consultancy.
8.0 Timelines
The duration of the engagement will be for 90 days within the period November 2021 to February 2022. All interested individuals or organizations should send in their expression of interest (EOI) to felimwa@yahoo.com and copied to mercykaoma@yahoo.comby Friday 15th October, 2021.The email subject line should be marked “Call for Consultancy _ CSSCM”.

Application email or URL: mercykaoma@yahoo.com
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