Consultancy Services to conduct review of Operational Manuals
Salary: Closes: July 12, 2021
Crown Agents USA (CA-USA) is implementing the U.S. Agency for International Development-funded Accountable Governance for Improved Service Delivery Project in Zambia (USAID/AGIS). CA-USA in collaboration with Office of the Controller of Internal Audit (OCIA) seeks to revise the operational manuals (Internal Audit Manual with Quality Assurance and Improvement Programme, Risk-based Internal Audit Manual, Performance Audit Manual, IT audit Manual and Audit Committee Handbook) to incorporate relevant pieces of legislation which have been updated and take care of important stakeholders’ views and expectations.
To accomplish this, the consultant(s) shall a) carry out a review, amendment, and alignment of the existing operational manuals in accordance with the Public Finance Management Act No. 1 of 2018 and other relevant legislation while being guided by the mandate of Internal Audit and important stakeholders’ views and expectations.
Through the Operational Manuals, the consultant(s) must:
Review, revise, and update the existing Operational Manuals:
1. Internal Audit Manual with Quality Assurance and Improvement Programme
2. Risk-based Internal Audit Manual
3. Performance Audit Manual
4. IT Audit Manual
5. Audit Committee Handbook
To achieve this, the consultant shall work closely with the Office of the Controller of Internal Audit at the Ministry of Finance.
The purpose of this Scope of Work (SOW) is to engage a Consultant(s) to provide technical assistance in the review, amendment, and alignment of the existing operational manuals in accordance with the Public Finance Management Act No. 1 of 2018 and other relevant legislation while being guided by the mandate of Internal Audit and important stakeholders’ views and expectations.
Due to the COVID-19 pandemic, the consultant will be required to perform the proposed scope of work largely remotely, and shall convene meetings via Zoom and/or Microsoft Teams with Office of the Controller of Internal Audit and USAID AGIS Project technical working groups. Where the Consultant (s) feel comfortable and safe, in person meetings may be considered while taking a great deal of care in observing the COVID-19 prevention health protocols including regular hand washing or sanitizing, social distancing and wearing of face masks.
The SoW requires a senior level Consultant(s) who has (have) proven expertise in public financial management and public financial auditing, with experience, or knowledge on internal/external auditing. The consultant(s) shall be experienced in working with Government Republic of Zambia (GRZ) at the central level.
Revision of Operational Manuals Scope of Works (50 days), 10 days Per Manual
Review, revise, and update the existing Operational Manuals. To achieve this, the consultant shall work closely with the Office of the Controller of Internal Audit at the Ministry of Finance. The following tasks shall be carried out by the consultant:
In consultation with the team from the Office of the Controller of Internal Audit, devise a road map and work plan on the process required to review the existing manuals.
Hold meetings with CIA’s office to review the existing Performance Audit Manual.
Provide technical advice and guidance during the review process.
Consolidate identified areas of amendment with the team from Controller of Internal Audit and present to the Office of the Controller of Internal Audit for input and comments.
Present draft manuals after incorporating the inputs and comments.
Compile, finalize and submit Performance Audit Manual to the Office of the Controller of Internal Audit.
Deliverables and Timeline
The consultant(s) shall complete the following tasks in order to produce the deliverables:
Submission of detailed work plan
Within 1(one) day of commencing assignment
Submission of draft manuals
As per agreed work plan
Validation process with Office of the Controller of Internal Audit and USAID AGIS team
As per agreed work plan
Submission of finalized Performance Audit Manual Internal with Quality Assurance and
As per agreed work plan
Qualifications and Experience
An internal Audit Professional with a bias in Internal Auditing, Accountancy, Business Administration, Public Finance/Administration, or any other related profession.
Five (5) to ten (10) years’ experience in internal auditing/Public Audit Practice.
Demonstrated capacity in developing procedure manuals or guidelines.
Experience in Project Management with ability to interface with interdisciplinary teams.
The following requirements are mandatory. The consultant(s) must possess:
An advanced level of competency with Microsoft Office applications, specifically Word, Excel, Outlook, Teams, and Power Point.
Experience working within and/or with the GRZ and closely with GRZ officials at the central, provincial, and district levels.
The consultant(s) must be able to commit to completing this assignment between 19 July and 5 August 2021.
Support to be Provided
The following will be provided by the Office of the Controller of Internal Audit:
A team of the working group/ staff
Public Finance Management Act No.1 of 2018 & PFM (General) Regulations 2020
Amended Public Procurement Act
Instructions to Applicants
Consultants can submit their application to revise one (01) or more manuals by emailing a detailed Curriculum Vitae (CV) to firstname.lastname@example.org by 5pm (CAT) on Monday 12th July 2021 with “OCIA Operational Manual Revision” in the subject. Please clearly indicate which manual revision(s) you are submitting your application for.