Deputy Project Administrator

Lusaka, Zambia, Full Time Salary: Negotiable Closes: June 17, 2021

Our Client urgently seeking a suitably qualified individual to fill the role of Deputy Project Administrator.
The suitable candidate will hold a middle management position in the Company’s farmer/conservation support team and will be expected to set the highest work ethics and standards for the continued development of the Company. The candidate will work with senior management to build efficiency and achieve the highest level of output possible and will have a daily responsibility of managing and resolving problems that could threaten project objectives. In general, the candidate will undertake and report to the Director for Conservation and Agriculture on all responsibilities listed below;
Oversees grant agreement obligations with regular compliance updates and verifications
Facilitates meetings and undertakes inspections as required to verify compliance
Ensures the timely flow of all required project documentation between the project and the relevant donor
Assists in directing the work of the Procurement/Logistics Officer to help meet work plan targets
Coordinate efforts with senior management staff to ensure work plan activities are implemented on schedule
Maintains the hard-copy inventory of all project documents and reports
Coordinates quarterly review of work-plan for the company and assist with efforts to keep work-plan activities on schedule
Assist with production of technical reports of the highest standards
Assist with government liaison and building partnership relationships
Ensure compliance of all MOUs the company may enter into
Liaise with relevant staff to ensure budget compliance and work-plan activities are on schedule
Formalize and complete sub-contracts as may be required
Coordinate with HR on timely review of staff performance and issues pertaining to contracts
Assist with relevant documentation to meet required audit standards
Any other related activities as assigned by the organisation or immediate supervisor
Work experience as a Project Administrator, Project Coordinator or similar role
PMP / PRINCE2 certification
Hands-on experience with flowcharts, technical documentation and schedules
Knowledge of working with Donor funded projects
Must have no less than 3 years work experience
Knowledge of project management software (e.g. Trello or Microsoft Project)
Solid organization and time-management skills
Team spirit
BSc in Business Administration or related field will be an added advantage

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