Job Description

Posted on July 1, 2021

CAREER OPPORTUNITIES
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is the implementing agency of the Federal Republic of Germany for technical and international cooperation. It offers flexible, sustainable and effective solutions in political, economic and social change processes. Most of the work of GIZ is commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ). GIZ also operates on behalf of other German ministries as well as public and private bodies in Germany and abroad. These include the European Commission, the United Nations, the World Bank and governments of other countries.
The Agriculture and Food Security (AgriFood) Cluster is comprised of four projects, which are part of the global initiative One World – No Hunger (SEWOH): Green Innovation Centres for the Agriculture and Food Sector (GIC), Food and Nutrition Security and Enhanced Resilience (FANSER), Promotion of Agricultural Finance for Agri-based Enterprises in Rural Areas (AgFin) and Fish for Food Security (F4F). Zambia is one of many African countries in which SEWOH is being implemented. SEWOH is a BMZ special initiative addressing the two challenges hunger and malnutrition. The key objectives are to increase income, employment and eradicate hunger and malnutrition by creating access to sufficient, affordable and healthy food and to create a framework to ensure that future generations will also have sufficient, affordable and nutritious food in spite of the rapidly expanding world population. In Zambia specifically, the AgriFood Cluster is working on increasing regional food supplies and promoting access to and better use of financial services in the project’s rural target areas in Eastern, Southern and Luapula Provinces. Two bilateral projects in the same sector and with similar target groups and objectives are also part of the Cluster.
In order to meet the cluster’s growing administrative needs, GIZ is seeking suitable candidates for the following positions:
Junior Project Accountant – based in Chipata
REF: GIZ_AGR_JRACC_CHP
Junior Project Accountant – based in Mansa
REF: GIZ_AGR_JRACC_MNS
Main tasks and responsibilities:
Project accounting and facilitating payments at the Agriculture and Food Security (AgriFood) Cluster Chipata Office/ Mansa Office
Management of receivables for the Cluster
Ensuring that financial and administrative regulations are complied with
Project accounting
Preparing monthly budgets for the programme separated by project and coordinates the requests for funds
Managing and monitoring monthly accounting
Managing cash boxes and bank accounts for the AgriFood Cluster, this includes making sure that the cash boxes and bank accounts are stocked but do not exceed the agreed amount limits
Making payments via the programme’s different bank accounts and cash boxes within certain amount limits and in accordance with GIZ regulations
Ensuring that payments are made through the correct project
Preparing all accounting documents according to GIZ rules and regulations and enters them in the respective projects’ bank or cash book
Preparing regular cash and bank reconciliations and informs management about any shortages or overages immediately
Submitting correctly and timely the monthly accounts for those projects in his/her responsibility to the GIZ Country Office
Correcting errors detected in the monthly error sheets and in internal controls
Preparing for and accompanies internal and external audits
Maintaining financial records (e.g. vouchers, cash/bank book, journals, requests for funds, cash protocols etc.) and ensures separation of C files for the different projects
Providing any financial information required by the Programme Coordinator, Finance Manager or auditors
Liaising with the other project accountant, other admin colleagues and the office in Chipata/Mansa related to accounting if required
Management of receivables
Reviewing the receivables monthly and where necessary corresponds with the partner/debtor
Keeping a file on all correspondence relating to receivables
Maintaining a file (Excel sheet) on cash advances and retirements that shows the WINPACCS and cash/bank book voucher numbers; the same file is to be used on a monthly basis to clear project accounting receivables through Country Office
Coordinating with the Country Office on the reduction of receivables in the Journals maintained by the Country Office
Other duties/additional tasks
Maintaining good communication and coordination within the programme, with the Country Office, partner organisations and other GIZ programmes on all issues related to his/her areas of responsibility
Suggesting any improvements in the efficiency of accounting activities and procedures of the Programme to the programme management
Maintaining confidentiality of information
Informing the Cluster Coordinator on any financial or accounting irregularities immediately
Substituting for other project accountants or other administrative team members in the programme when and if required
Assisting with and/or carrying out other programme activities and other tasks as needed
Qualifications and requirements:
Minimum of a diploma in Accounting or CA Level 1/ACCA Level 1/NATECH
Must be a paid up member of ZICA
Professional experience:
At least 1-2 years’ professional experience in a similar position
Experience in administration
Previous experience working at international organisations is an advantage
Previous experience of working at GIZ is an added advantage
Other knowledge, additional competences:
Fluency in English, both written and oral
Excellent numerical skills
Good knowledge of financial planning and accounting
Ample knowledge of accounting standards and procedures
Computer literacy for office work with a focus on financial management and accounting – especially Outlook, Word, Excel and accounting software
Strong communication and interpersonal skills with the ability to work in a multicultural and multidisciplinary team
Ability to maintain high standards of confidentiality, especially when handling sensitive information/data
Strong organisational skills; must be proactive and be able to manage and prioritise workload and be accustomed to working under pressure with high resilience and self-motivation
Must be willing to travel within Zambia
The successful candidates will be expected to start full-time employment with GIZ, on fixed term contracts, as soon as possible. Interested candidates must send their CVs and cover letters, electronically, quoting the reference for the preferred duty station, either GIZ_AGR_JRACC_CHP or GIZ_AGR_JRACC_MNS, in the subject line to: jobzambia@giz.de by 15:00 hrs on Friday, 2nd July 2021. GIZ will only assess applications which meet the following criteria:
Cover letters must be sent in MS Word format, with using font type Arial, size 11. In the first paragraph, please outline your motivation for applying for the position. In the second paragraph, outline your experience in accounting and administration.
CVs must not exceed three (3) pages and must be submitted in PDF.
Certificates, qualifications, etc. must NOT be attached to the application.
Traceable references of previous engagements must be provided.
Please note that only applicants selected for interview will be contacted. GIZ is committed to be an equal opportunities employer, therefore, women and people with disabilities are strongly encouraged to apply.