Job Description

Posted on June 18, 2021

ROLE OVERVIEW
The purpose of this position is to ensure that weekly and monthly payrolls are processed correctly and to assist with third-party reconciliations and submissions. Key stakeholders include store management and staff.
DUTIES/ RESPONSIBILITIES
Prepare and process weekly wages and monthly payrolls via time and attendance import and manual sheets.
Load new employees and terminations timeously.
Capture and update all deductions, leave, absence, hours, costs and balance of employee salaries accurately.
Upload weekly/monthly payment via Fihrst Management services.
Update personal information on Sage – Bank and address changes, increases, ad hoc allowances, etc.
Ensure that all required documentation for leave administration is received, including leave forms and sick certificates, for employees that are not on ESS and capture all transactions on Sage.
Ensure that all filing is up to date and stored in the designated areas.
Maintain payroll operations by following policies and procedures; reporting necessary changes.
Print and distribute payslips.
Provide staff with maternity and termination documents.
Resolve payroll queries.
Monthly third-party reconciliation and payments (Provident Fund, Unions, Medical Aid, etc.).
Process workmen’s compensation claims.
Assisting the Payroll Supervisor with ad hoc duties.
Contribute to team effort by accomplishing related results as needed.
REQUIREMENTS
Essential:
At least 2 years’ experience in a similar role.
Experience in large payrolls.
Experience working in a high pressure, fast-paced environment.
Must have good working knowledge of Microsoft, especially Excel.
Desirable:
Sage People experience.
Working experience of G-Suite.
QSR or retail branch network experience.
COMPETENCIES
Professional verbal, written, and interpersonal communication skills.
High degree of attention to detail with strong administration abilities.
High degree of confidentiality and integrity.
Strong relationship-building skills.
Self-starter and results oriented.
Must be able to exercise judgment and independently determine and take appropriate action where necessary.
Must possess conflict-management and resolution skills.
Ability to handle situations professionally with sensitivity, diplomacy and tact.
Uses initiative to collect and review information in order to ensure that objectives are met and to keep relevant people informed through feedback loops.