Personal Assistant/Administrator (1)
Lusaka, Zambia, Full Time Salary: TBA Closes: June 4, 2021
Tyre King Enterprises is one of the leading automobile tyre retailers in Zambia currently operating with fifteen (15) Tyre sales and fitment outlets nationwide. We are seeking to recruit an experienced Personal Assistant to the Directors who can join our team on this journey using his or her expertise and qualification to make us more efficient.
In this role, the candidate will ensure: To organize the smooth function of the office of the Directors. The Personal Assistant to the Directors will handle various projects, all administrative activities and oversee daily business for the Directors.
Assist the Directors to carry out their daily tasks and manage the Directors ‘diary
Be able to independently conduct projects, organise in house and customer events
Represent the company at events occasionally
Handle, maintain and file documentation for the Directors office
Compile sales data such as proforma invoice issuance (Must be good with figures)
Prepare budgets and compile reports accordingly.
Plan and organise meetings, write meeting minutes in a professional manner, follow-ups on action points
Plan, arrange, handle and manage travel arrangements, transport and accommodation
Maintain a backup for ordering stock office supplies
Ensure the reception is properly managed in a professional manner
Handle information and communication flows
Qualifications: Education, Competencies and Experience
Minimum Diploma in Business Administration / Office Management Secretariat or related field.
Minimum three years working experience in a similar role
Computer literate – proficient –able to work with MS Word, Excel, PowerPoint, Outlook, email, web
120/65 wpm shorthand and typewriting respectively an added advantage
The ability to drive and possession of a valid driver’s license will be added advantage.
Have a high level of integrity, and confidentiality on all affairs relating to the Directors and company
Must be a positive, pragmatic team player and be able to work with peers with dignity and respect
Excellent communication and interpersonal skills
Ability to work with people from diverse culture and backgrounds
Excellent verbal and written communication skills. Fluent in the English language
Good and proven administrative, leadership and organizational skills
Self-motivated able to balance multiple work demands
Strong creative and analytical thinking and problem-solving skills. Honest, tact and diplomacy.
Must be organized, proactive, enthusiastic and represent Tyre King in a professional manner
How to Apply:
Interested candidates should send their detailed CV which includes three referees with daytime contact numbers, qualification documents and an application letter that states why you think you should be selected for this job. Send to The Head Human Resource & Administration, Lusaka, email to email@example.com
Closing Date: 28th May 2021. Clearly state in the subject line the position: Personal Assistant Application.
DUE TO NUMEROUS APPLICATION, RECEIVED ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.